Managing e-invoices doesn’t have to be a headache! With Malaysia’s MyInvois Portal, you can easily generate, submit, view, cancel, or reject invoices—all in one place. This guide will walk you through the essential features and steps to help you use the MyInvois Portal with ease.
What is MyInvois Portal?
The MyInvois Portal is a user-friendly platform designed to simplify e-invoice management for taxpayers. Whether you’re viewing your e-invoices or need a solution to issue them without your own system, MyInvois Portal has got you covered.
Getting Started with MyInvois Portal
To start using MyInvois Portal, you’ll need to log in through the MyTax Portal. Once you’re in, you can manage all your e-invoice needs according to IRBM’s rules and requirements.
Detailed Workflow of MyInvois Portal
Pre-Submission: e-Invoice Submission Requirements
Before you submit an e-invoice, it’s important to retrieve and verify your Taxpayer Identification Number (TIN). Here’s how you can do it:
- MyTax Portal: Conveniently check your TIN.
- e-Daftar Platform: If you can’t find your TIN via MyTax Portal, you can register and obtain it through e-Daftar.
Steps for TIN retrieval via e-Daftar:
- Log in to MyTax Portal.
- Choose the e-Daftar option.
- Fill in the required fields (e.g., taxpayer type, email, phone number).
- Click “Search” to register the TIN.
Step 1: Creating and Submitting e-Invoices
When a transaction is concluded, including adjustments like debit, credit, and refund notes, the supplier creates an e-invoice and submits it to IRBM for validation via the MyInvois Portal. Two options are available for creation:
- Individual Creation: Complete a form with all required fields.
- Batch Upload: Upload multiple e-invoices using a pre-defined Excel spreadsheet.
Step 2: e-Invoice Validation
Validation happens almost instantly! Once your e-invoice is validated, you’ll receive a validated e-invoice along with a PDF version from IRBM. This will include an IRBM Unique Identifier Number, the date and time of validation, and a validation link for easy tracking.
If your e-invoice isn’t validated, don’t worry—you’ll get an error message. Simply correct the error and resubmit the invoice.
Step 3: Notification
Once validated, both you and your buyer will be notified via MyInvois Portal. Notifications include invoice clearance and any buyer rejection requests. You’ll also receive an email for these notifications.
Step 4: Sharing of e-Invoice
As the supplier, you need to share the validated e-invoice with your buyer, which includes a handy QR code for validation through MyInvois Portal. While there might be some practical challenges, IRBM allows you to share either the validated e-invoice or its PDF version until further notice.
Need help with sharing validated e-invoices?
Contact us for expert advice and support in managing your e-invoice processes seamlessly.
Steps 5, 6, and 7: Rejection or Cancellation
Once validated, both the supplier and buyer can cancel or reject the e-invoice within a stipulated time. Here’s how it works:
- Buyer Rejection Request:
- The buyer has 72 hours after validation to request a rejection.
- The buyer must provide a reason for the rejection.
- If you agree, you can cancel the invoice within 72 hours.
- If not, you’ll need to issue a new e-invoice to make any corrections.
- Supplier Cancellation:
- Cancel within 72 hours if the e-invoice contains errors.
- Provide justifications for cancellation.
Step 8: Storing e-Invoices
After validation, all e-invoices are securely stored in IRBM’s database. Make sure to keep adequate records and documentation related to your transactions.
Step 9: Reporting and Dashboard Services
MyInvois Portal offers detailed invoice information and reporting options for both suppliers and buyers. You can access these reports in XML/JSON formats, metadata, grids, and PDF files.
If you’ve generated e-invoices through MyInvois Portal, you can easily request and retrieve them via the portal.
Example Workflow: From e-Invoice Creation to Rejection
Let’s consider an example:
- Supplier: Stationery Hub Sdn. Bhd.
- Buyer: Mrs. Kim
Stationery Hub Sdn. Bhd. generates an e-invoice for the sale of 50 stationery items and submits it for validation. Upon validation by IRBM, both parties are notified. Mrs. Kim checks the e-invoice for accuracy and can request rejection within 72 hours if there are errors.
Wrap-Up: Mastering e-Invoice Management with MyInvois Portal
MyInvois Portal offers a comprehensive solution for managing e-invoices, ensuring compliance and efficiency in financial documentation. By following the outlined steps, taxpayers can streamline their e-invoice processes and meet regulatory requirements.